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“For providing collaboration facilities to a group of users, Microsoft 365 has a Group feature integrated with it. A recently introduced feature named Team in Microsoft 365 does a similar function with many differences. Let us have a discussion on it.”
What is an Microsoft 365 Group?
- Training: Watch these videos to help your school, work, or organization use Microsoft Teams to video conference, work remotely, and become proficient using Teams.
- Microsoft 365 (formerly known as Office 365) may include the full version of Microsoft Teams. Here is a quick overview of the plans that include Microsoft Teams: Microsoft 365 for Home Microsoft 365 for Home does not Microsoft Teams.
- (1) When you create a Team in Office 365, you are creating a SPO Site Collection behind the scenes (2) Storage for a single SPO Site Collection in Office 365 can be up to 25 TB (3) The quota you have in total for SPO is 1 TB + # Users x 500 MB.
In general, we can say that it is a service provided by Microsoft 365, an object in Azure Active Directory where members are provided with services like OneNote, SharePoint Site, Planner, etc.
A Microsoft 365 admin can create a Group and add members to it. They can add members to the Group to let them access its resources. There is no need for assigning permissions manually to access resources as it is automatically assigned to all the added members. The Group can be private or public and can be created from different applications like Teams, SharePoint, Planner, Outlook, Outlook on the web, etc.
Ms Teams Office 365 Login
What is a Microsoft Team?
A Team is a Microsoft 365 feature that allows its members to have video chats, chats, documents sharing, file sharing, voice calls, meetings, and many other services. A Team works as a platform for many services including those services which they are using with Microsoft 365 Groups.
Group and Team – How are they connected?
Many experts consider Microsoft 365 Group and Microsoft Team as complementary features. Whenever a Team is created, a private Microsoft 365 Group gets created automatically. Also, there is a provision to add a Team site to an available Microsoft 365 Group. All the files, documents and data get saved within the SharePoint site for Teams and Groups.
Group and Team – How do they differ?
A Microsoft 365 Group differs from a Microsoft Team in many ways. Some of them are listed here:
- Different interfaces: Microsoft 365 Group has more an Outlook-like interface than Microsoft Team
- Communication features: Microsoft Team facilitates voice calling, video calling, etc., unlike Microsoft 365 Group
- Security: Teams cannot have users from outside and security is decided as per the requirements. Groups allow external users as Guests through invitations.
- Microsoft 365 plan: Users must have Exchange Online plan to have the Microsoft 365 Group feature, but this is not required for Team.
- Applications: Team has desktop apps while Group does not. However, both have applications available in all mobile platforms (Android, iOS, and Windows).
It is clear that there is no competition between Microsoft 365 Group and Microsoft Team – both go hand-in-hand. Microsoft 365 group and Microsoft Team work together – Groups act as a platform that allows Azure Active Directory users to collaborate and share files, while Microsoft Teams helps in organizing these files and communicating in different ways.
Both Team and Group can co-exist; Team can be connected to Group easily using Microsoft 365 interface options. For Group users, facilities like File Storage by SharePoint, Planner, OneNote, Exchange mailbox, etc. are available. It is important to know about certain limitations though when a Team is connected with the already existing group.
- Need to add a SharePoint tab in Team to view File Storage from Group.
- Groups or Planner cannot view new Planner tasks within Team.
- Team cannot access Planner, OneNote content existing within Group.
Office 365 Teams Log In
| Microsoft 365 Groups | Microsoft Teams |
|---|---|
| Groups have a user-interface like Outlook. | Microsoft Teams has a dedicated user-interface designed for easy communication and sharing. |
| The Administrator can invite users from the external environment as guests. | The external users cannot communicate with Team members. |
| Groups can function with Exchange Online and SharePoint Online. | Video Calling and voice chatting is available in Teams. |
| Groups do not require manual permissions to the users to access resources. | There is a dedicated desktop application available for Teams. |
| Groups can be linked with the newly created Teams. | When the Administrator creates Teams, then the Group, SharePoint Document Library, and OneNote Notebook are created automatically. |
| Groups can be linked with external third-party applications. | Teams can integrate with external third-party applications. |
Ms Teams Office 365 Home
Conclusion
Microsoft Groups and Teams provide collaboration facilities for its users. Hope you got some idea about Microsoft 365 Groups and Microsoft Teams through this article! Please feel free to write to us for any query.
-->Important
The Microsoft Teams admin center is gradually replacing the Skype for Business admin center, and we're migrating Teams settings to it from the Microsoft 365 admin center. If a setting has been migrated, you'll see a notification and then be directed to the setting's location in the Teams admin center. For more information, see Manage Teams during the transition to the Teams admin center.
By default, Teams is turned on for all organizations. If you used Teams during the preview period, the setting stays the same as what you set during your Teams preview.
As an administrator for your organization, you can assign user licenses to control individual access to Teams, and you can allow or block what content sources can be used in Teams. See Manage Microsoft Teams settings for your organization or Admin settings for apps in Microsoft Teams for more information.
To learn more about managing individual licenses, read Microsoft Teams service description.
Turn Teams on or off for your entire organization
Tenant-level control for Teams was removed effective August 2018. Control access to Teams in your organization with user-level licensing. To learn more, see Manage user access to Teams.